The Expenses feature allows you to record operating costs that are not directly tied to product costs, such as electricity bills, water, and salaries. By recording them in Rewaa, you can easily track your financial transactions and reports.
Add a Single Expense
Step 1: Access the Expenses list
Go to Accounting > Expenses.
Click Expenses at the top of the screen.
Click New Expense.
Step 2: Add expense details
Fill in the main information:
Expense name, Expense category, Expense date.
⚠️ Note: You cannot add an expense with a past date if the fiscal period is closed.
Payment method, Expense amount.
Location (branch).
Expense reference number (optional).
Notes (optional).
Cost centers (optional).
ℹ️ Note: Cost centers appear only if the Accounting app is installed.
Attachments (optional).
If the expense is taxable:
Check the box This Amount is Taxable.
Select the tax type.
Select the tax status:
Tax-inclusive: The entered amount already includes tax.
Tax-exclusive: The entered amount does not include tax. The system will add the tax automatically.
Step 3: Save the expense
Click Complete. The expense will be added immediately.
Add Multiple Expenses at Once
Step 1: Access the Expenses list
Go to Accounting > Expenses.
Click Expenses at the top of the screen.
Click New Expense.
Select Multiple Expenses.
Step 2: Add expense details
Fill in the main information:
Expense date, Expense name, Expense category.
⚠️ Note: You cannot add an expense with a past date if the fiscal period is closed.
Location (branch).
Payment method, Amount, Tax type.
Expense reference number (optional).
Notes (optional).
To add Cost Centers:
Click the three dots on the right.
Select Cost Centers.
Choose the appropriate cost center.
Click Assign.
ℹ️ Note: Cost centers appear only if the Accounting app is installed.
To add Attachments:
Click the three dots on the right.
Select Attachments.
Upload or drag and drop the file.
Click Save.
Step 3: Add more expenses
To copy the expense with the same details: click the copy icon on the right.
To add another expense: click Add Expense and enter the details.
ℹ️ Note: You can add up to 10 new expenses at once.
Step 4: Save the expenses
Click Add Expenses on the left side of the screen.
Each expense will be added separately, and you can edit them individually.
FAQs
1. Do new categories appear in the Chart of Accounts?
Yes, they appear under Operating Expenses in the Chart of Accounts.
2. Do expenses reflect in Journal Entries?
Yes, once the Accounting app is installed, expenses are automatically reflected in journal entries.
3. If the expense was paid in cash, where does it reflect in the Chart of Accounts?
It appears under the default Cash on Hand account.
4. Can I create a payment method dedicated only to expenses?
No, all payment methods are available. However, you can label the method clearly (e.g., "Cash – Expenses") and use it when recording expenses.
5. Do expenses reflect automatically in the Tax Declaration?
Yes, expenses are automatically reflected in your Tax Declaration.
6. Where do expenses appear in the Tax Declaration?
Taxable expense (excluding VAT): Appears under Total local purchases subject to the standard rate.
VAT amount: Appears under Purchases VAT.
Non-taxable expense: Appears under Total local purchases subject to 0% rate.
7. Can I split one expense across multiple payment methods?
Yes,
Check the box Multi-Pay.
Select the methods.
Enter the amounts for each method.
8. When adding multiple expenses at once, does the system create one journal entry for all of them?
No, a separate journal entry is created for each expense.