The Purchase Invoices interface allows you to access and manage all purchase invoices you have issued from the platform. In this article, you will learn about all the available options.
Accessing the Purchase Invoices Interface
Go to Purchases & Suppliers > Purchase Invoices.
All invoices you added will appear.
Searching for Purchase Invoices
Search for the invoice using the invoice number, supplier name, or supplier invoice number.
Customizing Columns
Click Customize Columns.
Check (✔) the data you want to display, such as Supplier Invoice Number, Notes, and more.
Checking Payment Status
Available statuses: Fully Paid, Partially Paid, Not Paid, Draft.
Exporting Purchase Invoices to Excel
Click Export All.
An Excel file will be downloaded to your device.
Printing or Saving a Purchase Invoice as PDF
If the payment status is Fully Paid:
Click the (🖨️) icon in the Filter column.
If the payment status is Partially Paid, Not Paid, or Draft:
Click the (⋯) icon in the Actions column, then select Print.
In the print window:
To print: Select the printer name and click Print.
To save: Select Save as PDF, then click Save.
FAQs
1. Can I view all purchase invoices for a specific supplier?
Yes, from the Purchase Invoices interface:
Click the filter icon in the Supplier column.
Check (✔️) the supplier name.
Click Apply. All invoices for that supplier will appear.
2. Can I search for a product name to see related purchase invoices?
Yes, from the Reports section:
Go to Reports > Inventory > Purchase Invoice Details.
Click the filter icon in the Product Name column.
Enter the product name.
Click Apply. All related purchase invoices will appear.
3. How can I view purchase invoices in a specific branch for a specific supplier?
From the Purchase Invoices interface:
Enable the needed columns through Customize Columns (e.g., Supplier, Location).
Click the filter icon in the Supplier column and select the supplier name.
Click the filter icon in the Location column and select the branch.
The purchase invoices will appear based on your selection.
4. Can I delete a purchase invoice if its status is Draft?
Yes, click the (⋯) icon in the Actions column and select Delete.
5. Can I print a purchase invoice if its status is Draft?
Yes, click the (⋯) icon in the Actions column and select Print.