Inventory vouchers are documents used to record product additions or deductions. They help you manage your inventory and track product movements accurately.
The Difference Between Vouchers and Invoices
Invoices: Record sales or purchase operations. They affect inventory quantities and have a financial impact on your accounting records.
Inventory Vouchers: Track product movements in the inventory system. They affect quantities and inventory cost but have no accounting impact.
When Should You Use Inventory Vouchers?
When you receive products from a supplier before getting the purchase invoice:
Create an Add Voucher to update the inventory quantity.
Once you receive the invoice, convert the voucher into a Purchase Invoice to reflect the financial impact.
When you manufacture final products from raw materials (e.g., cakes, perfumes, or packaged coffee blends):
Create a Deduct Voucher for the raw materials (e.g., coffee beans, cardamom, packaging).
Then create an Add Voucher for the final product (e.g., custom coffee blend).
ℹ️ In these cases, all products involved — both raw materials and the final product — must be either single-type or multi-variant products for the process to work properly on the platform.
How to Create an Inventory Voucher
Go to:
Products & Inventory > Inventory VouchersChoose:
Add Voucher to add products
Deduct Voucher to deduct products
Fill in the following details:
Voucher Date
Branch where the quantity will be added or deducted
Notes (optional)
Products and their details
ℹ️ The average product cost updates automatically after adding the voucher, ensuring accurate cost tracking.
ℹ️ If you select a past date, your reports and account statements will reflect the change based on that date, but quantities update immediately.
Attachments (optional)
Click Confirm
Convert Add Voucher into a Purchase Invoice
Once the Add Voucher is completed, click Purchase Invoice to convert it.
Add the supplier and payment details
Review the information
Click Confirm
ℹ️ The average product cost is calculated when the voucher is added and cannot be changed when converting to an invoice. If you need to edit it, adjust the voucher before conversion to keep costs consistent across your sales transactions.
How to Edit Inventory Vouchers
If the voucher is Approved:
Go to:
Products & Inventory > Inventory VouchersClick the 👁️ View icon
Click the three dots in the top-left corner
Choose Edit > Confirm
Make the necessary changes
Click Confirm
If the voucher is a Draft:
Go to:
Products & Inventory > Inventory VouchersClick the ✏️ Edit icon
Make the necessary changes
Click Confirm
How to Delete Inventory Vouchers
Go to:
Products & Inventory > Inventory VouchersClick the 🗑️ Delete icon
Click Confirm
FAQs
Can I upload products using an Excel file when issuing inventory vouchers?
Yes, you can. Follow these steps:
Go to:
Products & Inventory > Inventory VouchersChoose Add Voucher or Deduct Voucher
Enter the main details
Click Import ProductsRead the import instructions
Download the Rewaa template
Fill in the required data
Upload the file to the platform
Add attachments (if any)
Click Confirm