Rewaa allows you to easily manage manual entries. In this article, you’ll find the available options and step-by-step instructions.
Edit a Manual Entry
Go to Accounting > Journal Entries.
Search by entry number.
Click the three dots in the Customize column.
Select Edit.
Update the required fields.
Click Save.
Reverse a Manual Entry
What does reversing an entry mean?
It’s the process of correcting an entry that was recorded incorrectly, which may cause imbalance in the trial balance.
How does reversal work?
A new entry is added opposite to the original one. Together, the two entries cancel each other out, making the total zero.
Steps in Rewaa:
Go to Accounting > Journal Entries.
Search by entry number.
Click the three dots in the Customize column.
Select Reverse.
Click Reverse again to confirm.
⚠️ Note: Reversing affects all balances linked to this entry.
Delete a Manual Entry
Go to Accounting > Journal Entries.
Search by entry number.
Click the three dots in the Customize column.
Select Delete Entry.
Click Delete to confirm.
⚠️ Note: Deleted entries cannot be restored, and all financial reports will be affected.
Copy a Manual Entry
Go to Accounting > Journal Entries.
Search by entry number.
Click the three dots next to the entry.
Select Copy Entry.
A new entry will open with the same details.
Review the details and click Save.
FAQs
1. Is there a log to track edited entries?
No. Once an entry is edited, it updates immediately. You can share this suggestion through the feedback portal.
2. Can I edit automated entries?
No. Automated entries cannot be changed, but you can add a note, description, or assign cost centers.
3. Can I reverse automated entries such as purchase or sales invoices?
No. Automated entries cannot be reversed, but you can return the original transaction (sale or purchase).
4. Can I delete a manual entry after closing the fiscal period?
No. To delete an entry, reopen the fiscal period first, then close it again when done.
5. How can I distinguish reversed entries?
In the Notes column, the system adds “reverse” and the original entry number automatically.
6. Can I restrict user permissions for editing or deleting entries?
Yes. Go to Settings > Users > ⚙️ > Edit User.
Under User Permissions > Applications.
Turn off edit and delete permissions for manual entries.
Click Save Custom User.
7. I only want to view manual entries. Is that possible?
Yes.
Click Filter.
From Transaction Type, select Manual Entry.
Click Apply.
8. I have a user account but I can’t see the delete option for manual entries. Why?
It means your account does not have permission to delete. Contact the main account holder to check your permissions.