Issuing Purchase Return Invoices in Rewaa helps you document the process of returning products to the supplier, whether due to a prior agreement, product damage, supply errors, or any other reason that requires a return.
⚠️ Warning: Purchase Return Invoices cannot be edited or deleted after completion. Please verify the data before issuing the invoice.
Steps to Issue a Purchase Return Invoice
1. Go to:
Purchases & Suppliers > Purchase Return Invoices > New Return Inventory.
2. Add the basic details:
Supplier name
Location (branch) from which the products will be returned
Supplier invoice number (optional)
Notes (optional)
3. Add products:
Search for the product name or SKU (Stock Keeping Unit).
Click the product name.
Enter the return cost (tax exclusive).
Select the tax code.
Enter the quantity you want to return to the supplier.
Repeat the steps and add all products you want to return to the supplier.
ℹ️ Notes:
If the product has multiple variants, make sure to select the correct variant and enter the quantity accordingly.
If the product is weighted, enter the quantity based on how you purchased it from the supplier (by kilogram or gram).
If the product is sold in bundles, enter the quantity based on the SKU you selected (unit or bundle). Any change in the unit quantity will affect the bundle quantity, and vice versa.
If the product is tracked by serial number or batch number, select the SKU. When completing the invoice, a window will appear to enter the product details.
4. Enter payment details:
If the invoice has been paid by the supplier (full or partial payment):
Select Pay Now.
Choose the payment method.
Enter the paid amount.
Select the due date if payment is partial (optional).
If the invoice has not been paid by the supplier (on credit):
Select Pay Later.
Select the due date (optional).
ℹ️ Note: The due date is for reference only. It does not affect the Purchase Return Invoice date or reporting.
5. Issue the invoice:
Click Complete. The Purchase Return Invoice will be issued immediately, and the data will be reflected on the platform.
FAQs
1. How can I issue a Purchase Return Invoice after deleting a product from the platform?
Add the product back to the platform with a manual quantity, then issue the Purchase Return Invoice.
2. Which product data will be affected after completing a Purchase Return Invoice?
The product quantity in the branch you selected when issuing the invoice will be updated.
3. Is there a report to view return operations for a specific product?
Yes, you can view product return operations from:
Reports > Inventory > Product Movements Report.
Search for the product name.
Click the filter icon in the Operation Type column.
Select Return Stock > Apply.